FREQUENTLY ASKED QUESTIONS

BEFORE YOU BOOK

CAN I COME SEE THE SPACE?

We would be happy to schedule a tour of The Celebration Studio so you can see the space in person and ask any questions you may have. Tours are available by appointment only. Please email us at info@thecelebrationstudio.com or send us a message on Facebook to schedule a tour.

WHAT IS THE VENUE CAPACITY?

Our maximum capacity is 50 people and we can seat up to 50 guests comfortably.

WHAT RENTAL OPTIONS DO YOU OFFER?

We offer several rental options to fit different event needs:

*Hourly Rentals: Reserve the venue by the hour.

Reservations are booked in full-hour increments. Half-hour increments are not available.
Minimum rental times vary by day

*Half-Day Rental: 12 consecutive hours

*Full-Day Rental: 24 consecutive hours

*36-Hour Rental: 36 consecutive hours

For all rental options, you choose your preferred start and end times based on availability.

IS THERE A MINIMUM RENTAL TIME?

Friday bookings require a 3-hour minimum rental period
Saturday, Sunday and holiday bookings require a 4-hour minimum rental period
Monday–Thursday: No minimum rental time required

HOW FAR IN ADVANCE CAN I BOOK?

Bookings can be made up to one year in advance.

BOOKING & PAYMENT

HOW DO I HOLD A DATE?

If the date is available and you would like to move forward with booking, contact us with the hours you would like to reserve, the first and last name for the booking, and the email address where you would like the booking information sent.

All booking information and paperwork is sent by email, with forms completed electronically through Google Forms. Once we receive the information needed to begin your booking, we will email everything you need to review and complete.

Your requested date and time will be tentatively held for 48 hours while you complete the required paperwork and submit your rental deposit or payment, if applicable. Once all required booking items are received, your reservation will be confirmed.

DO YOU REQUIRE A RENTAL DEPOSIT?

A non-refundable rental deposit is required to secure your booking and is applied toward your total rental fee.

For hourly rentals, the deposit is equal to the first hour’s rental fee. For half-day, full-day and day-and-a-half rentals, the deposit is $100.

If your event is within 30 days of booking, the entire rental amount is due at the time of booking.

WHEN IS MY REMAINING BALANCE DUE?

Your remaining balance is due 30 days prior to your event date.

WHAT FORMS OF PAYMENT DO YOU TAKE?

We accept cash, check, money order or Venmo @thecelebrationstudio.

Checks may be mailed to The Celebration Studio, 7718 Alexandria Pike, Alexandria, KY 41001. Payments may also be dropped off in our secure drop box located on the back of the building next to the door.

DO YOU CHARGE TAX?

All bookings and services are subject to Kentucky sales and use tax, and 6% sales tax will be added to the total cost of your booking.

WHAT IS YOUR CANCELLATION POLICY?

All payments are non-refundable. If you need to reschedule due to unforeseen circumstances, please contact us. While rescheduling is not guaranteed, we will do our best to work with you when possible. Any rescheduling is subject to date and time availability.

ARRIVAL, ACCESS & RENTAL TIME

HOW DO I GAIN ACCESS TO THE STUDIO THE DAY OF MY EVENT?

A Celebration Studio representative will meet you at the venue shortly before your scheduled rental time to show you around, complete your walkthrough, and review the Pre-Event and Post-Event Checklists with you. Arrival details and instructions will be emailed to you the week of your event.

WHERE DO I PARK WHEN I ARRIVE?

When you arrive, you may park in front of the building to unload supplies, decorations, food and other items. You are welcome to leave your vehicle there during your event or move it to the back parking lot if you prefer.

HOW LONG DO I HAVE ACCESS TO THE VENUE ON THE DAY OF MY EVENT?

You have access to the venue for the hours you have reserved. All setup, decorating, your event, breakdown and cleanup must take place within your reserved rental time.

WHEN CAN WE START SETTING UP FOR OUR EVENT?

Setup and decorating may begin at your scheduled rental start time. If you need additional time, it must be reserved and paid for in advance.

CAN I DROP OFF ITEMS THE DAY BEFORE?

No, items may not be dropped off before your reserved rental time.

DOES OUR EVENT HAVE TO END AT A CERTAIN TIME?

Yes, all events must conclude by 1:00 AM.

WHEN DO I NEED TO HAVE EVERYTHING OUT OF THE SPACE?

All decorations, personal items and anything else brought in for your event must be removed by the end of your reserved rental time. All breakdown and cleanup must also be completed before your rental time ends.

WHAT HAPPENS IF WE STAY PAST OUR RENTAL TIME?

If you remain in the venue past your reserved rental time, you may be charged for an additional hour at the applicable hourly rental rate.

TABLES, SETUP & AMENITIES

ARE TABLES, CHAIRS AND LINENS PROVIDED?

Yes, the following tables, chairs and linens are provided:

Chairs

• 48 white chairs set up for guests
• Up to 2 guest-of-honor chairs
• Additional chairs available if needed

Tables

• Six rectangular 8 ft. tables set up for guest seating
• Three rectangular 6 ft. tables for food, drinks, gifts, etc.
• One 8 ft. buffet table
• Display table
• Rolling cart
• Multi-level display shelf

Linens

• Tablecloths are not provided for the six 8 ft. tables
• Tablecloths and table skirts for the three 6 ft. tables
• Table skirt for the display table
• Additional linens may be brought by the renter but are not provided by The Celebration Studio

IS THE STUDIO SET UP WHEN I ARRIVE?

The tables, chairs and other studio furnishings are set up before you arrive.

CAN I MOVE THINGS AROUND?

Yes, tables, chairs and other furnishings may be rearranged as needed for your event. However, you are responsible for returning everything to its original location before you leave.

WHAT KITCHEN FACILITIES DO YOU HAVE?

We have a sink, microwave, coffee maker and small refrigerator, as well as a kitchen island and bar/serving area. Standing and tabletop galvanized bins for drinks or ice are also available.

We do not have a stove or ice maker.

DO YOU HAVE A SOUND SYSTEM?

We have a Bluetooth sound bar that can connect to your phone or other compatible device.

DO YOU HAVE A TELEVISION?

We have a 60" television with HDMI, Chromecast/AirPlay and USB access.

CAN TWO EVENTS HAPPEN SIMULTANEOUSLY ON MY EVENT DAY?

No, we will never book two events during the same hours on the same day. You have exclusive use of the venue during your reserved rental time.

FOOD, ALCOHOL & VENDORS

CAN I USE MY OWN CATERER?

Yes, we do allow outside caterers.

CAN I HAVE A FOOD TRUCK?

Yes, food trucks are permitted and can set up either in the front or back of the venue.

DO YOU ALLOW ALCOHOL?

Alcohol is permitted inside the facility only. Renters may provide their own alcohol for their guests, but alcohol may not be sold or charged for at private events.
The renter must be at least 21 years old to host an event where alcohol is present. Minors may attend, but underage drinking is strictly prohibited.
If alcohol is served by a caterer, bartender, or other alcohol service provider, they must meet all applicable licensing and insurance requirements. The renter is responsible for ensuring that any alcohol service provider meets these requirements.

DECORATIONS

CAN I BRING MY OWN DECORATIONS?

Yes, you are welcome to bring your own decorations and decorate the space to fit your event.

ARE THERE DECORATING RESTRICTIONS?

Yes, the following decorating restrictions apply:

• Decorations must be placed and removed without causing damage to the facility.

• Painter’s tape is the only approved method for attaching decorations to walls, tables, windows and other surfaces. Tacks may only be used on bulletin boards.

• No holes may be made anywhere in the facility, including walls, ceilings, doors or trim.

• Nails, screws, staples, hooks, putty, Command Strips, glue dots, balloon dots, double-sided tape, mounting tape and other adhesives that may damage surfaces are not permitted.

• Decorations may not be attached to ceiling light panels, light fixtures, air vents or fire-exit signs.

• Confetti, glitter, table scatter, bird seed, rice, silly string or similar items are not permitted.

• Fog machines, pyrotechnics, water displays or props, and other special-effect equipment are not permitted.

• Hay or straw is only permitted if completely enclosed and securely wrapped in plastic.

• Existing wall décor may be temporarily removed but must be stored safely and returned to its original location before departure.

• Animals are not permitted, except service animals.

ARE CANDLES ALLOWED?

Decorations with live flame, such as lit candles on tables, countertops or serving areas, or sparklers, are not permitted due to fire code safety. Candles on cakes and cupcakes are permitted.

CAN TABLES, CHAIRS OR OTHER STUDIO ITEMS BE TAKEN OUTSIDE?

No, studio items such as tables and chairs must remain inside the facility at all times and may not be taken outside or off the premises.

CLEANUP

WHAT IS REQUIRED FOR CLEANUP?

The renter is responsible for all cleanup of the facility. This includes removing all decorations and personal items, placing trash in the provided cans, sweeping the floors, wiping down tables and other surfaces, and ensuring the overall cleanliness of the studio upon departure. All items on the Post-Event Checklist must be completed before leaving.

IS THERE A CLEANING FEE?

There is no standard cleaning fee. However, a minimum $99 cleaning fee may be charged if the required post-event cleanup is not completed. Additional charges may apply for excessive cleaning.

WHEN WOULD THE $99 MINIMUM CLEANING FEE APPLY?

The $99 minimum cleaning fee is intended for situations where required renter cleanup has not been completed and The Celebration Studio must perform cleanup that was the renter’s responsibility under the Post-Event Checklist.

For example:

Minor overlooked cleanup: If the studio was otherwise properly cleaned and a minor item was overlooked, such as a few crumbs under a table, the $99 minimum cleaning fee would generally not apply.
Required cleanup was not completed: If tables or surfaces are left dirty, floors are not swept, trash or food is left behind, spills are not cleaned, or multiple required cleanup tasks were not completed, the $99 minimum cleaning fee may apply.
Extensive cleanup is required: If the studio is left in a condition requiring significant time or work to complete the renter’s required cleanup, the $99 fee is the minimum and additional cleaning charges may apply.
Damage is separate from cleanup: Damage to the facility, furnishings, equipment or other Studio property is not included in the $99 cleaning fee. Repair or replacement charges may be assessed separately as provided in the Rental Agreement.

GUEST ACCESS & FACILITY INFORMATION

WHERE DO GUESTS ENTER?

Guests may enter through either of the two main-level doors directly into the party room, or through the lower-level entrance by the parking lot and then come upstairs to the main event room.

WHERE IS THE RESTROOM LOCATED?

We have one restroom located on the lower level of the venue. Guests can access it by using the stairs from the main event room. If someone is unable to navigate the stairs, the restroom can also be accessed by going around the building and entering through the lower-level exterior entrance.

WHAT SHOULD I KNOW ABOUT ACCESSIBILITY?
The main event space and restroom are located on separate levels. Guests who cannot use the interior stairs may access the restroom by exiting the main event space, going around the outside of the building, and entering through the lower-level exterior entrance.

IS SMOKING ALLOWED?

Smoking and vaping are not permitted inside the venue or in front of the building. A cigarette disposal unit is located in the back of the building for smoking guests. The renter is responsible for cleanup of any cigarette butts left on the ground, driveway, grassy areas, parking lot or in the flower pots.

WHERE SHOULD GUESTS PARK?

A private parking lot is located behind the building for renters and guests, with additional overflow parking along the far side of the driveway. Limited parking is also available in front of the building for unloading. Parking is not permitted in the neighboring lot.

If you have any other questions, please email us at info@thecelebrationstudio.com